Bank reconciliation in Xero

Before you start your bank reconciliation

Before you start your bank reconciliation, make sure you’ve entered all your transactions, such as invoices, bills, credit notes, and expense claims.

If any payments have been made on these transactions, you can enter them before you start, or during bank reconciliation.

How do you know when to reconcile.

Look for a Reconcile [number] items button on the Bank accounts screen or the Dashboard in Xero. You’ll see this reconciliation button whenever statement lines are imported from your bank account into Xero ready for you to reconcile.

How Xero helps you reconcile

Xero follows these steps, in this order, to help you reconcile.

  1. Xero tries to match
  2. Xero automatically matches imported statement lines with account transactions entered in Xero.
  3. Xero looks for bank rules set up

If Xero can’t make a match but can match a condition of bank rule you’ve set up, Xero suggests creating a transaction. The suggested transaction contains all the details of the bank rule.

Xero makes a suggestion

If there’s no match or bank rule to apply, and you’ve turned on Suggest previous entries, Xero suggests creating a transaction. The suggestion is based on a previously reconciled transaction with similar details. Xero suggests the Who, What, and Why, so the transaction is ready to reconcile.

You’ll need to review each match or suggestion to make sure it’s correct. If Xero doesn’t make a match or a suggestion or has made an incorrect match or suggestion, you can search for or create a transaction.

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